This step-by-step guide will clarify how to do that. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. It is a charity with over 48,000 members. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. You should be informed of the mitigation decision within one week of the EC Panelmeeting. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. If you are not sure whether you should use Extenuating Circumstances. Sport is for everyone, and well help you find your level. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream Is the claim supported by appropriate evidence? Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . The information you need to support you with an extenuating circumstances claim can be found below. Source: Kyle Loftus/Unslash. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. /Tx BMC Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. However, you will need to explain why you didnt submit your EC on time. You should receive a response withinone week of submitting the request for review. and must cover the full period for which you are requesting mitigation. We should, in these circumstances, be able to get back to you within 10 days. Section 2.9: If you miss the deadline for EC claims. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. You can find the Extenuating Circumstances form here. You can find a guide to submitting your claim on Portico on the UCL website. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. All Extenuating Circumstances claims must now be submitted on Portico. Check if your circumstance meets the grounds for EC. EMC Make sure that the date you have requested is allowed under the claim type you are submitting. If you're struggling with situations beyond your control, extenuating circumstances could help. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. E.g. Deadlines for Geography modules are available from the Moodle pages for each module. These include: If you think you fall into the first bracket of situations, you should escalate your application. If you self-certify then you should hear 1-2 working days. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. Luckily, extenuating circumstances are there to support you during these situations. If you can find evidence, its a good idea to apply for conventional ECs. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Self-certified ECs: No earlier than 2 weeks before the deadline. You should receive a response withinone week of submitting the request for review. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). This step-by-step guide will clarify how to do that. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. If your ECs are submitted late, your evidence should help to explain the delay. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. endstream endobj 448 0 obj <>stream It is your responsibility to ensure that the work is submitted on time. Family emergency while studying abroad? Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). You will need to provide the additional evidence within four weeks of being contacted. *'"&0M" f? /Tx BMC We may be able to support you better through the wider Student Support Framework. All coursework, projects and dissertations must be submitted. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. All IOE EC requests are considered by the IOE EC panel. What falls under extenuating circumstances? EMC If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. This year, students will be allowed to self-certify (apply without formal proof) for an EC . If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. We live by four promises. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Extension approved? those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. Source: Shutterstock. PREPARE. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. hbbd```b``K@$Xa7X)"+! Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. If you are still unable to meet the deadline you must submit a conventional EC. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream Yes, as long as they fall within the same 14-day period. . If you had previous extensions for the same assessment, state the most recent deadline. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. You will also be notified of the outcome of your claim via Portico. Work will not be accepted by email. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). Source: Shutterstock This could be: More about H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. EMC If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. Advertise a vacancy on our platform today. You apply for extenuation via an online form. See the assessment regulations. %PDF-1.6 % Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. %%EOF syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Extenuating Circumstances'? EMC Your claim will be considered by your department. Short-term support for illness, bereavement or other unexpected emergencies. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. Police/crime report (a crime number on its own isnotacceptable). Here are three students sharing their experiences of applying for financial support from us. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. If youre struggling with situations beyond your control, extenuating circumstances could help. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. You will receive a written response as soon as possible. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. For either route, it makes sense to get in touch as soon as possible. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. We are committed to providing extensions to these important partners in the application process as well should the need arise. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream Victim of crime :Police/crime report - a crime number alone isnotacceptable. Coursework and project submissions dates are all available on the Moodle pages for each module. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. wide range of UCL support services are available for you, too. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. HPpuVru0 If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week.