A new law or regulation could impact their urgency. Of course, this doesn't mean that you should stop following up with prospects just that you put slightly more effort into it. Would you like another meeting that works around your time? If youre concerned that a task may have fallen through the cracks, start with a little context. A daily dose of irreverent and informative takes on business & tech news, Turn marketing strategies into step-by-step processes designed for success, Explore what it takes to be a creative business owner or side-hustler, Listen to the world's most downloaded B2B sales podcast, Get productivity tips and business hacks to design your dream career, Free ebooks, tools, and templates to help you grow, Learn the latest business trends from leading experts with HubSpot Academy, All of HubSpot's marketing, sales CRM, customer service, CMS, and operations software on one platform. Learn more about us here. Example: I wanted to personally congratulate you and your organization on reaching X milestone!. 13. It also gives them space to talk about good things as well as bad. Use these 4 alternatives to just checking in emails: Theres no perfect alternative to this email but there are a few follow-up sales emails you can rely on to get back on your prospects radar. of an actual attorney. Recommend an event. . Grammarly stands with our friends, colleagues, and family in Ukraine, and with all people of Ukraine. Did this thread get buried? Its likely you and your contacts and sales leads have some common interests. You dont have to be someones best friend or family member to check in on them if you know theyre struggling. In a polite or formal email, its often a good idea to let the person know the purpose of the message right away. And ask if the prospect is experiencing it. Ultimately, you have to be thoughtful and creative about how you reach out if you want to maximize your responses. Have a look. Offering to do so is a great way to reach out and check-in with a professional tone. 1. Ive just read this great blog post about [relevant topic] that I think youll find useful [link to post]. Michaels. Just checking in!, with its requisite cheery exclamation point, wont always cut the mustard. Reach out to a new C-level executive. Describe a potential opportunity. for your reference. 7. Sometimes prospects just forgot they spoke with you and need a reminder of your initial conversation to get things moving again. Grammarly helps you communicate confidently We believe reflecting on our mortality can help us lead more meaningful lives. If you don't, think of one. Asking for a status update is a good way to make sure things stay on track. Reach out to them to gauge their satisfaction or if they still could benefit from yours. When an email just wont cut it Keeping in touch with your contacts doesnt have to be an email-only affair, of 3. Ive been excited to get your input. Im keen to hear about your progress.Thank you for your time,Sarah, To Mr. Dinners,Can we schedule a follow-up whenever youre next free? It also gives them the option of an out; maybe theyre not feeling it right now, but it still contains the strong message that youre there for them, whenever theyre ready. Example: Congratulations on your latest funding round! With time passed, your old prospect could be looking for a new company. High-level changes can indicate a change in strategy. Let me know if you want me to arrange for the passes. This is me following up! It also shows that you actually care about how they are, and youre interested in their well-being. Sharing your own story can be a very good way to focus on feelings, and the person youre talking to can follow your lead. Lastly, this phrase can work really well in follow-up emails like so: To Jackson,How is the project coming along? ", "Happy Thursday! If youre waiting on someones reply by email, you might be familiar with using the phrase I just wanted to follow up. However, there are better alternatives out there. Reminding your contact of an upcoming deadline, or asking for an answer within a given timeframe, is more likely to elicit a prompt response. I loved seeing the photos you posted on social media! Walkins. Reach out to them before they sign the dotted line to another. Example: Good morning, I came across an interesting article that reminded me of a previous conversation we held about X. go check. (Correct Version)6 Steps To Politely Remind Someone To Reply To Your Email. Im happy to be of service.Kind regards,Mr. Point out business weaknesses. Free and premium plans, Customer service software. Or, another variation is the Baseball Opening, which is Im calling to just touch base. This makes it easy for you to speak your mind, share proposals and updates. (Say I apologize for the inconvenience instead) No one likes excuses, and it puts you on the defense. Lastly, well show you how to use I just wanted to follow up in your emails. The heres more information email Prospects sometimes require a bit more information before making a buying decision. Follow-up emails provide a great opportunity to get a little more personal with your prospects. And if you cant think of a single legitimate reason to follow up that would be beneficial to the recipient, dont. And yet, its absolutely vital for your business to keep conversations moving forward. Let me know if you want me to extend your trial", "You are now eligible for our exclusive VIP Program. I just wanted to follow up allows you to send a follow-up email politely. Anything I can help with on works well as a way to politely ask for a follow-up. I read your blog post about email funnel strategies yesterday. List Of 30- Alternative Follow-up Strategies To "Just Checking In" Personal Check-ins. WebInstead of saying I just wanted to follow up, you can say can we schedule a follow-up on. This alternative works well when we want to set up a meeting to discuss matters. Where are we with works well when we want to write a follow-up to know whats going on. How do I not say just checking in? Spend your time crafting more helpful emails, and your prospects (and your quota!) Bring up a common challenge your buyers face. Now you can make it easier for your clients to respond to you., "We're looking for more feedback on this layout we tried on our website. Find out what to do and discover resources to help you cope. When its time to follow up, you need an entirely new strategy. Then provide a suggestion for how to get there. Whats more, your reader will naturally interpret the expression as a request for their time and attention. 2. Reference a relevant blog post. Firestorm, Im just checking to see if is a calm and polite alternative to I just wanted to follow up.. A quiz plugin like [your app] could be the answer to the conversion problem you mentioned. It usually means that we dont expect any updates in the email reply, but we want to meet with them in person before we make any final decisions about whats going on. Send them a blog post from your company. Do you have a few minutes Tuesday at 2:30 Eastern to chat about it? The road may be clearer for you to make a sale. If your inbox is anything like mine, it tends to get unruly fast. Of course, you could be turned down for the support. ", "A new feature, Add CTA to Email has been launched on our tool. This link will open in a new window. It might be useful to you. Instead, you can get more creative and establish a personal connection that will make your prospects feel valued. Move your previous message to the top of their inbox by asking if they might have missed your last email. I havent heard from you for a little while, so I thought Id check to see if youre doing okay.Kind regards,Mr. Congratulate them on a recent company or personal announcement. They show how our past clients in [their industry/niche] have worked with us to achieve [relevant goals]. Next time you reach out to your contacts, be sure to steer clear from using just checking in. Use the tips and examples covered in this post to help sharpen up your business communication. You might find this useful. Horace, How is it coming along works well in a follow-up email as another way of saying I just wanted to follow up.. I had lunch with Kristina Smalley yesterday and your name came up. Send a how-to guide. On the other hand, if your company recently published a blog post that's relevant to the prospect, send it their way. Check how things are going a month after implementing a competitor's product. And if you can't think of a single legitimate reason to follow up that would be beneficial to your prospect, don't. Are you tired of sending out a generic email thanking the prospect for their understanding? If you could send the update by 5 p.m. today thatd be great. Ive attached some additional information that I think youll find helpful. ", "Hi, Here is an interesting guide on How to [topic]. If the prospect has gone completely silent, send a breakup email to close the loop. Usually, we only send it to ask if anything is wrong. This gives them an example of what's possible with your company. I feel like we havent communicated for a while.Kind regards,Evangeline Button, Hello Bruce,Whats going on with the status report? Emails get lost in busy inboxes. The fees for the advice of an attorney should not be compared to the fees of do-it-yourself online advice. form. They come in for different reasons, from different sources, but they all have something in commonthe person sending them wants something. If your "just checking in" email never landed you a response from your prospects, try the below phrases when writing your next email. But what does it really mean? Its important to reach out within the timeframe they stated, otherwise your window of opportunity might close prematurely. WebInstead of saying I just wanted to follow up, you can say can we schedule a follow-up on. This alternative works well when we want to set up a meeting to discuss matters. (More on this later.). Sometimes the best way to say just checking in is to just come out and say it. Reference a relevant blog post. Just checking in!, with its requisite cheery exclamation point, wont always cut the mustard. Example: In recent case studies we've found that businesses in X tend to have difficulty executing Y, have you experienced a similar roadblock?. As a general rule, you want your messages to create a sense of urgency or excitement on part of the recipient. Remember: You have to actually write the post, of course. Worried about a friend? I hope to see you there! See pricing, Marketing automation software. Provide details about a common difficulty faced by your buyers. Even if theyve been off work because of an illness or loss, they might be happy to jump back into work for a quick conversation. Do you have a few minutes Tuesday at 2:30 Eastern to chat about it? By checking in on the people in your life, you also strengthen your bonds and your support circle for when you need a helping hand. Case studies are a great way to help prospects visualize the success your product or service can bring them. Its a fairly professional phrase showing that you have something new to add. Doesnt mean its great though. Last Friday, we talked about growth strategies over lunch, and you shared some thoughts. All we ever want is for you to succeed and be profitable. Free and premium plans, Content management software. checking to see. I read a great article this morning about the power of using quizzes to ease visitors into your sales funnel, and I thought youd appreciate a link. Id love to discuss your progress so far.Thank you,Mrs. For example, RingCentrals integration with Gong.ios AI analytics engine can be used to analyze all your sales teams conversations with clients and then unearth new insights into what patterns and speech behaviors correlate with successful calls: Similarly, the seamless integrations with most of the popular CRM platforms can level-up your communication capabilities with features like click-to-dial, note logging, and call schedulingall easily available from within the CRM itself. By incorporating a variety of communication channels into the mix, you can circumvent the limitations of any one channel and give your contacts the option to choose whichever medium suits them best. WebThe rule of thumb for just checking in emails is essentially this: If you have a good reason to reach out or new value to provide, reach out. Its also important to be upfront about what you want from them. But what does it really mean? 3.What can I say instead of just checking in? For example, Tom offers no additional reasons for why the report is worth reading (e.g., I really think the winter forecasts would be of interest to you finance team.) nor does he suggest next steps to encourage Anna to take action (e.g., Happy to talk you through it. If so, Im happy to schedule a call. Despite repeated follow-up emails, some prospects never care to respond. Your messages should provide value to your prospects. Create personalized videos at scale with dynamic data, Create personalized images with dynamic data, Add personalized videos/images into your emails, Add personalized videos/images to your Linkedin outreach, Send personalized videos/images to your contacts, Auto generate videos via API or no-code tools, Auto generate images via API or no-code tools, Send personalized content from your existing tools, Add personalized videos/images in your emails, 10 Alternatives to As Per Our Conversation, Dont use this awful filler when you dont have anything else better to say! Pass along a link to relevant press coverage of one of your highest-profile customers. WebOne of the most worthless things to say at the beginning of a call to a prospect or customer is Im just checking in with you. (The Probation Officer call.) Describe a potential opportunity. Then we could meet for a 15-minute video walk-through so you can see if [software] is the best solution for you. If youre not sure how to word your just checking in email or message, whether its to a work acquaintance or a close friend, the ideas below can help you get started. By putting a greater emphasis on how you can help prospects achieve their goals, you can reframe how they think about their buying decision. Its been busy. Instead of saying I just wanted to follow up, you can say can we schedule a follow-up on.. Example: Read our client success story with X and see how their profit grew Y% in a matter of weeks with our service.. That could speed up the process and give you valuable insights into the progress itself. Are you still looking for solutions to convert [company] website visitors to subscribers? Your sisters been super distant since she lost her job, and you want to make sure shes OK, but theres something about the phrase checking in that makes you cringe. generalized educational content about wills. I was just thinking of you and wanted to say hi. Your friend might have lost someone close to them, or they might be stuck at home sick. Instead of using the same old tired words, "Just Checking in" in your emails, try one of these creative alternatives. I had lunch with Kristina Smalley yesterday and your name came up. Letting them know youre there if they need to talk can make all the difference. I just wanted to share my condolences and check in on you. Send a how-to guide. The heres more information email Prospects sometimes require a bit more information before making a buying decision. Now, put yourself back in the shoes of a Salesperson. A message like this one doesnt put any stress on the recipient to respond to the condolences in any timely way. Follow it up with an inquiry about how theyre coping with life in general, or just let them respond on their own terms. Dont apologize for doing your job, apologize when it is merited. hbspt.cta._relativeUrls=true;hbspt.cta.load(53, 'dad1fbc0-d801-4918-90c6-a163306bde24', {"useNewLoader":"true","region":"na1"}); Get expert sales tips straight to your inbox, and become a better seller. Whether it's in your sales email subject line or the email body, "Just checking in" as a follow-up email strategy is overused. So why is it so hard to get a timely response? For information about opting out, click here. It can also be helpful to ask the other person to tell you their story, McBain says. Accept, How to Politely Say Just Checking In in a Formal Email, Just Checking In to See How Youre Doing Messages for a Friend or Family Member, How to Say Just Checking In On You After the Recipient Experienced a Loss or Tragedy. Webbe checking. If someone is stuck on a project, it might be useful to offer them support. Furthermore, its good to set up meetings instead of receiving emails in most cases. Writing, grammar, and communication tips for your inbox. You have leads to nurture, deals to close, and projects to push through. ", "Hi, Did you know that we are mentioned by [media source] as one of the best companies to work with? This could be a case study, a testimonial video, a breakdown of pricing options, a list of product integrationsanything that can help crush the doubts or objections they may still have. We spoke about [topic] back in [month]. Usually, theyll be happy to reply shortly after you send it. Whenever you happen to think of someone you havent spoken to in a while, you can reach out quickly via text or DM to let them know. i just called. Although this is a perfectly good reason to check in via email, there are ways to avoid the just checking in language we all dread. We listed alternatives that you can use in the email body or email subject lines. Have you had obstacles since implementation?. Your inbox is flooded with notifications and emails - A lot of them are sales pitches and follow-up emails, saying "Hi, Do you have time," or that says "Hey! Ask whether newly created positions relevant to your product reflect new company initiatives strategic shifts indicate changing needs. Nothing induces a world-weary sigh from working professionals like a just checking in email. OConnor, Dear Jerry,I just wanted to follow up in case you missed my last email. checking to see. Donkey, Do you have any updates on is one of the more popular choices on our list with alternatives to I just wanted to follow up.. Respond to something the prospect said on social media, then follow up with more resources. Send them a blog post from your company. Heres a tip: Want to make sure your writing shines? Generally, there are two other variations you can use: Removing just allows you to sound formal and respectful. Last month we had a meeting about [project name], and you offered to collect some research for our next strategy session. i am calling. A check-in is an indirect request for our time or attention, and we find ourselves wishing the sender had gotten straight to the point (not unlike the classic . (No matter what context its used in, itll always kind of sound like your boss is chasing down a report 20 minutes before the deadline.) Just because they began working with a competitors product doesnt necessarily mean theyre in love with it either. i just wanted to make sure. I wanted to see how everything is going. Your friend or family member whos going through a hard time will appreciate that kind of reminder. How to quit: Changing but to and helps you look for two positive outcomes, rather than looking for reasons you cant reach a goal or complete a task. Asking about a persons wellbeing can feel awkward; you want to strike the right mix of caring and relaxed, so they dont feel theyre being grilled. This link will open in a new window. If so, heres the information I shared with you in the first message.. I was hoping you could tell me how thats coming along? While Guilt-tripping your prospects into responding to you is said to be the worst approach ever, it has its own benefits if done subtly and gets you responses. I would love to talk about the project youre working on. Whats the problem with just checking in emails? If its been a while since youve seen your friend or family member, you can let them know you miss talking to them and just wanted to say hello.